Grouping Aliases

Grouping aliases splits your alias list into sections by category, domain, or status, so you can scan one part of your list instead of scrolling one flat list. You change it with the Group by control above your alias list. Grouping only changes how the list looks. It never changes forwarding, and it never moves, pauses, or deletes an alias.

This guide is only about the grouping controls in the list view. It does not cover making or looking after the labels themselves. For that, see Alias Categories, which covers creating, editing, deleting, and assigning categories. If you want to narrow the list down rather than rearrange it, see Sorting, Filtering and Searching.

How do I turn grouping on?#

Pick an option in the Group by control above your alias list, and the list rearranges straight away.

1. Open your alias list. Go to Aliases in the dashboard.
2. Find the controls bar above the list.
3. Open the Group by dropdown and choose Category, Domain, or Status.
4. Look at the result. The list breaks into labelled sections, one for each group.
5. Fold away what you do not need. Use the collapse toggle in any group header to tuck that group out of sight.

There is nothing to save. The grouping takes effect the moment you pick it.

How do I group aliases by category?#

Grouping by category gives each category its own section, so every part of your life gets its own block in the list.

Say you have three shopping aliases, two finance aliases, and one social alias. Grouped by category, you get a Shopping section holding three aliases, a Finance section holding two, and a Social section holding one. Aliases with no category land in an 'Uncategorized' group at the bottom of the list.

This mode works best if you tag your aliases regularly. If the Uncategorized group is the biggest one on your list, your tagging has slipped behind, not the grouping. See Alias Categories to tag the ones you missed.

Collapse behaviour: fold a group you are not working in, Finance say, while you tidy Shopping, and it stays folded until you open it again. That way you can work through one section without the rest getting in the way.

How do I group aliases by domain?#

Grouping by domain splits your list by the domain each alias sits on, so you can see at a glance which aliases belong to which domain.

Say your aliases sit across two domains, your own custom domain and an AliasFleet domain. Grouped by domain, each domain gets its own section with its own aliases inside. That makes audits straightforward: you can count how many aliases live on each domain before you plan any change to a domain.

Grouping by domain never moves or deletes an alias. It only shows you the split.

How do I group aliases by status?#

Grouping by status puts active aliases in one place and inactive aliases in another, so a regular tidy-up takes a single pass.

Say you paused a few aliases you no longer use, one for a service you left and one for a trial you cancelled. Grouped by status, the inactive ones sit together in one section instead of hiding among the active ones. You can go through that one section and decide, alias by alias, whether to leave each one paused, reactivate it, or delete it.

Status grouping is a way to review, not a bulk action. Pausing, reactivating, and deleting still happen one alias at a time. See Activating and Deactivating Aliases and Deleting an Alias for those steps.

How do I turn grouping off?#

Set the Group by dropdown back to None, and the list goes back to a flat, ungrouped view.

1. Open the Group by dropdown above your alias list.
2. Pick None.
3. Check the list. The section headers go away and your aliases show as one flat list again.

Turning grouping off does not remove any categories, and it does not change any alias. It only drops the section layout.

How do I combine grouping with search, filter, and sort?#

Use grouping alongside the other list controls: grouping sets the layout, filtering narrows which aliases show, sorting sets the order, and search finds one specific alias.

For example: filter the list to one category, then group the result by status, so you see only that category split into active and inactive. Grouping on its own never hides an alias. If an alias is missing from the list, a filter or a search term is the likelier reason. See Sorting, Filtering and Searching for the full steps.

How do I check grouping is working?#

Confirm the sections, the collapse toggle, and the flat view all behave as they should.

1. Pick a grouping mode and confirm section headers appear, one per group.
2. Spot-check one alias. Confirm it sits in the section its category, domain, or status points to.
3. Collapse one group and confirm it folds away and stays folded until you expand it.
4. Set Group by back to None and confirm the section headers disappear.

If all four checks pass, grouping is working as it should.

What if grouping does not look right?#

These are the most common problems, and each one has a straightforward fix.

• The list looks flat after I picked a grouping mode. Check the Group by dropdown. If it still reads None, your pick did not apply. Pick the mode again.
• Everything sits in Uncategorized. Your aliases have no categories, or their category was deleted. Grouping is working; there is simply nothing to group by. Tag your aliases using Alias Categories.
• How do I expand a collapsed group? Open the group header and expand it. Collapsed groups stay collapsed until you expand them.
• An alias is missing from the list. Grouping never hides aliases. Check whether a filter or a search term is narrowing the list, then clear it. See Sorting, Filtering and Searching.
• An alias sits in the wrong category section. Its category tag is wrong. Fix the tag using Alias Categories and the alias moves to the right section.

Related guides#

• Alias Categories - create, edit, delete, and assign the category labels that grouping by category uses.
• Sorting, Filtering and Searching - narrow the alias list with search, filters, and sort order.
• Activating and Deactivating Aliases - pause or reactivate a single alias.
• Deleting an Alias - remove an alias for good after a status review.
• How to use email aliases - where one alias per service pays off first, from shopping to banking.